Data Privacy Impact Assessment Template Kit XLS & VSDX Downloads

The requirement for a privacy impact assessment introduced with art. 35 of the GDPR. This refers to the obligation of the controller to conduct an impact assessment and to document it before starting the intended data processing. It’s also required when major changes or upgrades are made to systems processing personal data.
Other GDPR like regs such as CPRA, KSA-PDPL Article 21(2), Canada-PIPEDA 7.4, Australia Privacy Act require a DPIA which means businesses must have a structured way of performing them for personal data processing activities.

Whats in the Kit?

Our DPIA Workbook kit gives you a signifianct head-start on the DPIA process with a workboots, instructions and visio source files. It includes a 10 point automated pre-assessment scorecard to help you before you start the main DPIA work.

We include instructions, a detailed change log and 30 assessment controls categorized into 8 different sections to cover GDPR type objectives. We include a Visio data mapping template (required for the DPIA) and a personal data controls template in .vsdx visio ready format to help you visually document your work. We also include a printable DPIA process pdf download to help you implement the PIA more effectively.

Why is the pre-assessment important?
Assessors can sometimes be unprepared or overwhelmed by the scope of work involved in an assessment. These pre-assessment is designed to steer you and grade your readiness before you begin the main work of actually performing the assessment.

Why is the data mapping Visio important?
Data mapping is a crucial pre-requisite when performing a DPIA as this visually represents the personal data flows. This has many benefits including, 1) Showing assessors and investigators that you’ve really documented and accounted for personal data in your environment. 2) Forcing stakeholders to think about what data assets they have and where they’re located so they can implement necessary data protection controls and 3) Compliance with a regulations and frameworks which require diagrams.
To supplement the DPIA template, our personal data controls template may help you document your complete environment at a more technical level in an attractive 3d format which is not available anywhere else. It shows encryption controls, data masking controls and others which should be reflected in your documentation.
Visio’s can take time to create, but we’ve done the work for you with a template you can use again and again.

Remember PIA’s are obligatory and failure to perform them can lead to very significant fines, painful investigations, audits, terminations with cause and negative media coverage when negligence and shortcomings are exposed, so, time is of the essence in performing them.
For the price of a basic service of your car why not invest in servicing your company’s security properly.

What is the financial advantage to performing DPIA’s? Implementers can isolate issues faster which means a less costly and simpler solution, and may help you avoid damage to your reputation later on. A DPIA may also minimize the continual costs of a project by reducing how much information you may collect, when possible, and creating more streamlined processes for employees.

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